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Managing “When Required” Medicines: CQC UPDATE Getting PRN Right in Adult Social Care

What are “when required” medicines?

These are medicines given only when needed (not on a fixed schedule), for symptoms like pain, nausea, indigestion, anxiety, insomnia, etc. Care Quality Commission

People with long-term conditions may also use PRN medicines (e.g. inhaler relief for asthma) Care Quality Commission

Managing “When Required” Medicines: Getting PRN Right in Adult Social Care

In adult social care, “when required” (also known as PRN or pro re nata) medicines play a crucial role in helping people manage symptoms like pain, anxiety, indigestion, or agitation. But PRN medication also carries risk, especially when staff aren’t clear on when, how, or why it should be given.

The Care Quality Commission (CQC) expects every provider to manage PRN medicines safely, consistently, and in a person-centred way.

Here’s what that means for your service.

1. Have a Clear PRN Medicines Policy

Every service should have a written policy setting out exactly how PRN medicines are handled, from prescribing and administering to recording and reviewing.
Your policy should outline:

  • The approval process for new PRN prescriptions
  • Who can administer PRN medicines and under what conditions
  • How to record and monitor usage patterns
  • Steps for regular reviews with prescribers

2. Create a Person-Centred PRN Care Plan

Each person’s PRN plan should be tailored to their individual needs. It must include:

  • What condition or symptom the medicine treats
  • Dose and frequency limits, including maximum daily amount
  • What signs or triggers to look out for before offering the medicine
  • Whether the person can request it themselves or needs prompting
  • Any non-medication alternatives to try first (e.g. rest, reassurance, hydration)
  • Instructions on the order of use if more than one PRN medicine applies
  • When and how to review usage
  • Clear steps for staff uncertainty like who to contact before giving the medicine

3. Manage Distress and Agitation Safely

PRN medicines are sometimes prescribed to manage distress, especially for people with dementia or mental health needs.
CQC is clear: medicine should never be the first resort.

  • Always try non-medication strategies first, such as reassurance, engagement, or environmental changes.
  • Review usage frequently with prescribers.
  • If PRN medicines are being used to control behaviour rather than support wellbeing, this may raise safeguarding concerns.
  • In care homes, don’t wait for set “meds rounds”, PRN medicines should be given when they’re genuinely needed.
  • In homecare, make sure plans explain what happens between visits and how communication will flow between families, carers, and staff.

4. Keep Detailed Records and Monitor Outcomes

When a PRN medicine is given, record:

  • Why it was needed
  • What dose was given
  • What time it was given
  • What outcome was observed, did it help?

Patterns of frequent use, lack of effect, or unexpected reactions should always trigger a review with the prescriber.

Store PRN medicines safely, keep only what’s needed, and check expiry dates regularly.

5. Review, Reflect, and Refine

CQC inspectors often look for evidence that PRN medicines are reviewed regularly and used in line with care plans.
Regular review meetings, supervision discussions, and audits can help identify:

  • Overuse or underuse patterns
  • Training needs among staff
  • Opportunities to improve care planning

As a care provider, you hold the key to safe and compassionate medicine use.
Now is the time to:

  • Review your PRN medicines policy, is it up to date and understood by all staff?
  • Audit your care plans to ensure each person’s PRN guidance is clear and personalised.
  • Train your team to recognise when medicine is and isn’t the right response.
  • Engage prescribers and families in open conversations about safe, responsive use.

A well-managed PRN system isn’t just good practice, it’s a marker of quality, safety, and respect for the people you care for.

Need help reviewing your PRN policies or training your staff on safe medication practice?
Dominion Consultancy Group
offers expert-led compliance training and audits designed to help care providers meet and exceed CQC standards.

Get in touch: support@dominionconsultancy.com
Visit: www.dominionconsultancy.com

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Why Mental Health Training Matters for Local Authorities

Mental health is no longer a “nice to have” on council agendas. It is a statutory responsibility, a workforce imperative, and a powerful lever for better outcomes across communities and local economies. Targeted, high-quality training is how local authorities (LAs) turn those responsibilities into day-to-day practice—on the front desk, in commissioning teams, in care settings, and in the Leader’s office.

The case in numbers (and why this is a leadership issue)

  • Work-related ill health remains high in Great Britain: 1.7 million people reported work-related ill health in 2023/24; around 776,000 of these cases related to stress, depression or anxiety. That translated into 33.7 million working days lost.  
  • The broader economic cost of mental health problems to the UK is estimated at £117.9 billion a year, largely due to lost productivity and informal care.  
  • In adult social care alone, Skills for Care estimates ~7.2 million days were lost to sickness in 2023/24—pressure that ripples into cost, continuity and quality.  

For LAs, these aren’t abstract figures. They affect service resilience, statutory performance, and place-based outcomes—from safeguarding and homelessness to economic inclusion.

The statutory and strategic drivers behind training

Health & Safety law (stress as a workplace risk). Employers—including councils—have a legal duty to assess and control risks to employees’ health, including work-related stress. HSE is explicit: conduct a stress risk assessment and act on it (using the Management Standards where appropriate). Training equips managers and teams to meet that duty. 

NICE guidance (NG212). NICE’s Mental wellbeing at work guideline calls on local and regional authorities to lead, integrate mental wellbeing into local strategies, support employers (especially SMEs), and use contracting/ethical procurement to encourage good practice. Training—particularly for line managers and supervisors—is a core recommendation. 

Integrated Care Systems (ICSs). The Health and Care Act 2022 put LAs at the table with NHS partners through Integrated Care Partnerships (ICPs). ICPs must produce an integrated care strategy; CQC now assesses how systems (including LAs) work collectively to improve outcomes. Workforce capability—mental health literacy, prevention and early help—is essential to delivery. 

Suicide prevention duty to lead locally. England’s 2023–2028 Suicide Prevention Strategy expects every area to maintain and deliver a multi-agency suicide prevention plan; public health teams in LAs coordinate much of this work, where training (e.g., suicide awareness, safe conversations, post-vention) is a key enabler. 

Social value and commissioning. Under the Public Services (Social Value) Act 2012, public bodies consider social, economic and environmental benefits in procurement—opening the door to require workforce mental-health outcomes (e.g., line-manager training, stress risk management) from providers. Central government’s Social Value Model (PPN 06/20) shows how to explicitly evaluate such outcomes; many councils adapt similar approaches. 

What “mental health training” should mean for councils (it’s prevention first)

Effective programmes go beyond one-off awareness days. They build capability to prevent harm, spot issues early, and respond well—across the whole council and its supply chain. Four pillars:

  1. Primary prevention at work (managers and teams). Train managers to design healthy work (demands, control, support, relationships, role and change), hold confident wellbeing conversations, and fulfil stress-risk duties. This aligns with HSE’s Management Standards and NICE’s focus on preventive, manager-centred interventions.  
  2. Public-facing conversations at scale (MECC). Adopting Making Every Contact Count (MECC) gives all frontline staff brief-intervention skills to promote wellbeing and signpost support, including for mental health—across customer service, housing, libraries, registrars and more. MECC is endorsed nationally and supported by free e-learning and implementation guides.  
  3. Suicide awareness and crisis pathways. Targeted training (from basic awareness to advanced modules for first responders, housing officers and social care teams) strengthens local suicide prevention plans and multi-agency practice.  
  4. Trauma-informed and equitable practice. Equip staff to recognise trauma and reduce stigma—particularly for groups at higher risk of poor outcomes—to meet the Public Sector Equality Duty and improve access and experience. (NICE and WHO reinforce organisation-wide, skills-based approaches.)  

The business case (and what finance directors want to see)

Deloitte’s UK analysis shows employers see an average ROI of about £5 for every £1 invested in mental-health support—especially for organisation-wide culture change and proactive training. That ROI comes through lower absence, improved retention and reduced presenteeism. 

Layer that onto the local context—HSE’s ongoing high levels of stress-related ill health and Skills for Care’s sickness burden in social care—and the fiscal case becomes hard to ignore. Preventive training is one of the few levers that reduces demand (by catching issues early) and unit cost (by stabilising teams) at the same time. 

Who needs what (a whole-council model)

  • Elected members & senior leaders: Strategic oversight of workforce wellbeing; governance for stress risk management; role-modelling psychologically safe leadership; aligning with ICS/ICP strategies.  
  • Line managers & supervisors (all services): Primary-prevention training, conducting team stress risk assessments, reasonable adjustments, return-to-work support.  
  • Frontline/public-facing staff: MECC-style brief conversations; stigma reduction; local pathways and signposting.  
  • Commissioners & procurement: Embedding mental-health requirements and measures in contracts using Social Value Act principles; monitoring provider workforce outcomes.  
  • Adult social care, housing & community safety: Enhanced modules (suicide awareness, trauma-informed practice, risk escalation).  

A practical, tiered curriculum you can commission

Tier 1 – Foundations (all employees, 90–120 minutes, e-learning + micro-workshops).

Mental health literacy, stigma, “how to have a supportive conversation,” signposting, MECC basics. 

Tier 2 – Managers & supervisors (half-day + action learning).

Designing good work using HSE Management Standards; team stress risk assessment; reasonable adjustments; psychologically safe meetings; managing attendance and return-to-work. 

Tier 3 – Role-specific modules (1 day).

  • Suicide awareness & post-vention (housing, ASC, public protection).  
  • Trauma-informed communication (ASC, children & families, libraries).
  • Crisis triage and local pathways (with ICS partners).  

Tier 4 – Leaders (Cabinet/CLT, 2–3 hours).

Governance for wellbeing; KPIs and dashboards; aligning the LA People Strategy with NICE NG212 and ICP priorities; commissioning levers and social value. 

Refresh & sustain. Annual refreshers (30–45 minutes), reflective supervision for high-exposure roles, and peer champions to keep momentum.

Commissioning levers you can use this year

  • Write it into specifications. For people-intensive contracts, require providers to:
    • Train line managers in stress prevention and supportive conversations;
    • Conduct annual team stress risk assessments and action plans;
    • Report on mental-health-related absence and retention as part of contract KPIs;
    • Participate in place-wide suicide prevention training (where relevant).
      Anchor these to the Social Value Act and, where appropriate, adapt the central Social Value Model outcomes for local use.  
  • Use ICP collaboration. Commission joint modules across councils, NHS providers and the VCSE to build shared language and pathways—improving consistency and value for money.  
  • Open access to MECC e-learning for council staff, volunteers and key contractors; track completions and local referral volumes.  

What to measure (and report to Cabinet)

  1. Inputs/coverage: % of staff by tier trained; % of managers completing stress risk assessments.  
  2. Workforce outcomes: sickness absence (mental-health-related), turnover in high-exposure services, staff survey indicators for workload, autonomy and support.  
  3. Community outcomes (selected): self-harm presentations signposted, timely referrals to local services, uptake of community support (via MECC signposting); progress against local suicide prevention plan milestones.  
  4. Value: ROI proxy using Deloitte benchmarks (e.g., £5:£1) adapted to local absence/turnover data.  

Common pitfalls (and how to avoid them)

  • Tick-box training. One-off awareness doesn’t shift outcomes. Combine training with stress-risk processes, supervision and leadership behaviours, as per HSE and NICE guidance.  
  • Over-reliance on individual resilience. Focus first on work design and organisational factors; resilience offers are adjuncts, not substitutes.  
  • Poor alignment with ICS partners. Use ICPs to co-commission and standardise, especially for suicide prevention and crisis pathways.  

A 12-month starter roadmap

  • 0–90 days: Approve a corporate position statement on mental wellbeing at work; baseline stress risks in priority services; launch Tier-1 e-learning and a manager “essentials” sprint.  
  • 90–180 days: Roll out Tier-2 manager training; embed MECC across public-facing teams; initiate suicide prevention modules with ICP partners.  
  • 180–365 days: Bake requirements into new procurements under Social Value; extend Tier-3 modules; implement dashboards and Cabinet reporting; publish lessons learned with partners.  

Bottom line

Mental health training is not a peripheral staff benefit. For local authorities it is a compliance issue, a workforce strategy, and a population-health intervention—all at once. Done well, it prevents harm, supports staff, improves services, strengthens partnerships, and pays for itself. The tools, standards and evidence already exist; the task now is disciplined implementation and visible leadership. 

References

 Report-Style with Hyperlinks

  1. HSE – Work-related stress, anxiety or depression statistics in Great Britain, 2023
  2. HSE – Stress at work: Employers’ responsibilities
  3. NICE – Mental wellbeing at work (NG212)
  4. DHSC – Suicide prevention strategy for England 2023–2028
  5. Health and Care Act 2022
  6. Centre for Mental Health – The economic and social cost of mental ill health in England
  7. Deloitte UK – Mental health and employers: Refreshing the case for investment
  8. Skills for Care – The state of the adult social care sector and workforce in England 2023
  9. Cabinet Office – Social Value Act and PPN 06/20
  10. NHS England – Making Every Contact Count (MECC)
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Achieving Work-Life Balance

Tips for Health & Social Care Professionals During School Holidays
Introduction:
For Health & Social Care professionals, balancing work commitments with personal responsibilities can be overwhelming. However, during school holidays, finding a harmonious balance between your professional duties and quality time with your family becomes crucial. This article outlines practical tips and strategies for Health & Social Care professionals to manage work during school holidays efficiently, ensuring a fulfilling experience for both you and your family.

  1. Communicate and Plan Ahead:

Open communication is essential when juggling work and family life during school holidays. Coordinate with your supervisor and colleagues to establish a realistic work schedule that allows for quality time with your children. Plan well in advance to anticipate potential obstacles and make necessary adjustments.

  1. Utilize Flexibility Options:
    Explore flexible work arrangements during school holidays to optimize your availability. Depending on your workplace policies, consider telecommuting, job sharing, or flexible working hours to cater to your children’s needs without compromising your professional obligations.
  2. Delegate and Prioritize Tasks:
    Recognize that you can’t do it all alone. Delegating tasks at work and home is acceptable. Communicate with your colleagues and distribute responsibilities, ensuring that urgent matters are covered while you focus on spending time with your children. Involve your children in age-appropriate tasks, teaching them about responsibility and allowing for shared responsibilities at home.
  3. Establish Boundaries and Protect Your Personal Time:
    Health & Social Care professionals often find it hard to set boundaries between work and personal life. During school holidays, it becomes crucial to carve out dedicated personal time. Communicate with your family about the times you need to focus on work while clearly defining uninterrupted moments dedicated solely to your loved ones.
  4. Make Every Moment Count:
    Maximize the quality of time spent with your children during school holidays. Designate special outings or activities where you can bond and create lasting memories. Explore nature trails, engage in artistic projects, play board games, or embark on family-friendly volunteering opportunities that foster a sense of community.
  5. Self-Care is Non-Negotiable:

Prioritize self-care as a Health & Social Care professional, especially during school holidays. Utilize downtime for personal rejuvenation through exercise, meditation, hobbies, or indulging in quality “me-time.” By caring for yourself, you recharge your emotional and physical well-being, allowing you to give your best to your profession and family.

  1. Seek Support Networks:

Community networking can provide a safe space to share experiences, gain insights, and discover creative solutions from others navigating similar situations.
Join online or local support networks specific to Health & Social Care professionals who face similar challenges during school holidays.

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“Distinguishing yourself among others”

As a caregiver, standing out among other qualified individuals can be challenging, especially with the increasing number of care workers working for lingers hours.

However, by following these tips below, you can distinguish yourself as a top-tier Care Professional and increase your chances of landing better opportunities.

  1. Prioritize your well-being:
    Maintaining your well-being is crucial to caregiving. As you know, you cannot pour from an empty cup. Make sure to take care of yourself mentally, physically, spiritually, and emotionally by reading books, short breaks, attending to your spiritual needs, pursuing hobbies, and socializing with friends.
  2. Go the Extra Mile:
    Going above and beyond is often necessary as a caregiver to ensure the best care for your client. Whether doing additional research on a specific health condition or providing emotional support, these small efforts can significantly impact and demonstrate your dedication to the job.
  3. Keep Learning:
    The caregiving industry is constantly evolving, so staying up to date with new developments and techniques is essential. Participating in ongoing education and professional development shows your commitment to improving the quality of care you provide. Contact us today for different Care Courses starting from £90
  4. Show empathy:
    Empathy is a crucial trait of any good caregiver. Putting yourself in your client’s shoes and showing genuine concern for their well-being can help build trust and establish a strong relationship. Clients who feel understood and cared for are more likely to provide positive feedback to your manager, which might put you in a position for better opportunities.

By going the extra mile, continuing to learn, and demonstrating empathy, you can set yourself apart as a caregiver and increase your chances of securing better opportunities in the field. Remember that your dedication to your clients, company, and their values sets you apart as a Care Professional.